Who will be the project
manager to develop and implement policies for the selection of
materials, and to prepare materials for shipment?
How will you decide what materials to select
and transfer to the depository? What criteria should you establish
for selecting materials to house (or not to house) at the Depository?
Should your library work
with other institutions to transfer only "unique copies"
to the Depository?
How will you involve your user community
(e.g., faculty, general public) in making selection decisions
or in the development of policies that will affect those decisions?
How many items do you
expect to have in your initial and subsequent loads?
What will be your basic workflow for selecting
and preparing items for shipment to the Depository? How much time
should you expect to spend in selecting materials and getting
them ready for shipment?
What special processing
is required for your materials to prepare them for shipment (e.g.,
application of bar codes, vacuuming volumes, boxing or enclosing
volumes or boxes)?
Is the material you plan to transfer already
cataloged? Is it already linked with bar codes? If not, what options
are available to provide bibliographic and circulation control
for these materials?
What will be required
to create a bibliographic and item file to transfer records into
the Meyer inventory control system?
What are your system interface requirements
for data access into the Meyer inventory control system? For Meyer
and local library system interfaces? For the acceptance of local
system holds?
What will be your circulation
parameters for materials housed in the Depository (e.g., who may
request materials, what will be the length of loan)?
How will the materials located in the Depository
be represented in your online catalog? How can library clients
request retrieval of these materials? Do you plan to allow libraries
to directly request placement through your local library system?
What is the current bar
code placement on bound volumes? If it is not on the upper cover
of the bound volume, what are the options for providing bar codes
in that location?
What transaction files must be created, and
what is the best workflow, for establishing the transit status
for materials?
Will your library allow
for direct reciprocal borrowing of materials with other selected
libraries?
What statistics and reports will you need
to receive regularly about materials in the Depository? What special
or occasional reports might be required?
What do you anticipate
to be your annual return rate, and what steps can you take to
keep that rate as low as possible?
What provisions do you have or wish to have
for the electronic delivery of items from the Depository? E-mail?
Ariel? Web access?
What ground delivery service
option is preferred by your library (e.g., local or regional carrier,
UPS, Meyer courier)? For materials requested from the Depository,
what physical preparation will be required for return shipment
to your library?
What processes should be in place to request
to use materials in the onsite Depository Reading Room? To whom
is the service available (e.g., all clients or faculty only)?
What will be the process to schedule visits and ensure that all
needed materials are requested in advance?
Will you have any copyright
compliance requirements for materials requested from the Depository?
If so, how will your library handle them?
What steps will be necessary for effective
account management with NELINET? Does your library wish to be
invoiced, or to deduct the cost from your deposit account?
